Stagnation is common in business, clubs, and any organisation which has a manager or someone giving directions.
More than likely they will fall into a similar routine, perhaps as a result of producing a winning formula and sticking with it. This is good for the immediate future of a club, and it may well build the foundation for the long term benefit of the club. But unless you step back, review and then adjust, your club won’t understand what exactly it is that is working, what has been required, or how to do it.
Stepping back and reviewing doesn’t mean leaving altogether. It may mean you sit on an advisory board to the club, it may mean that you sit in on committee meetings to lend advice when asked, either way you’re still available.
This is important for those that eventually take over from you, along with those that merely participate in the club. They get the message that this place, this club is SO good that even the ex-President wants to stick around. It facilitates the sort of message you want your club to present, and breeds better decisions and more volunteering.
Accounting standards for clubs
When we started building TidyClub a priority for me was having a very quick and simple way to record and then report on the financial position of a club. I wanted to be at a meeting and have up-to-date numbers available.
Giving the committee an idea of how and who the club owed or who was owing the club. Understanding the net position of the club lets you plan, lets you focus and lets you spend at the right times.
Our platform has worked admirably for this function, giving many people an understanding of finances that was previously reserved only to the person with access and knowledge of a spreadsheet. It automatically followed up people and got the club paid auto-magically.
It didn’t take long for accountants and book-keepers to get in touch with us requesting a higher standard of reporting, the simple language didn’t make sense to them. We were at some cross-roads. Do we continue building out the finances and turn into an accounting package or try and plug into the best accounting platforms we could find.
It didn’t take long to work out where to next, in fact we were told by all of our clubs that Xero integration would solve all of their problems…
Turns out however plugging in a pseudo accounting package into a real accounting package is somewhat problematic. You see our platform has grown out of a very simple money in/money out principle and as we bolted on various functionality it grew arms and legs… which don’t seem to plug in as nicely as we had hoped.
Needless to say we are now on our way to re-jigging the finances section to plug-in smoothly with the Xero platform. In a firm warning to all… don’t get into accounting unless you really really love accounting… luckily we have an accountant with us who speaks the language!
We are also working tightly with the team at Xero to ensure that we do everything the right way for maximum long term benefits (and for sane minds).
We can’t wait to help take your club to the next level of accounting and auditing goodness!
3 Mobile Compatible Nonprofit e-Newsletters to Subscribe To and Learn From:
An alternative to GroupSpaces
In light of an influx of messages from GroupSpaces customers who have found themselves with support questions going unanswered we would like to introduce ourselves… which we think is a great alternative!
In response to all your enquiries, we’d like to say hello, welcome and tell you more about TidyClub; we truly believe TidyClub is the best alternative to GroupSpaces and will solve all your problems!
Firstly, TidyClub is entirely free for groups of any size, and there’s no obligation to pay. With TidyClub you’ll only have to pay for the features you’ll actually need, or if would like to use some of our premium features. Ever since the start, making TidyClub fun, beautiful and profitable for all has been our focus.
Easy-to-use Group Management Tools
TidyClub helps you take all your group-management tasks online into one easy-to-use set of tools.
You can use TidyClub to:
- Keep track of all of your groups contacts, members, suppliers, supporters and more
- Communicate with group emails and SMS
- Manage your groups Finances, keep a track of who you owe and who owes you
- Manage your memberships, keeping everything together and updated
- Run events selling tickets, sending invites and printing attendee lists
- Meeting Minutes formatted and sent within meeting of a meeting closing
- Task management - know what needs to get done and when
- Shop and full website coming in the coming months
The best place to get started would be to create a group and play around with our different features to see what works best for you. We also have a tour of our features and a support section to answer more specific questions.
Especially for Group Managers
We built TidyClub for the committee simple and easy to use but super powerful to do the job properly. We also understand it’s your data so we’re not going to spam your list with our advertising and we will let you plug in the applications you want, to give you the best solution possible. This is what we are passionate about.. If it sounds like something for you, then I hope you’ll check us out. If you already have your membership database exported and want to migrate from GroupSpaces to TidyClub, it is extremely easy to get started right away and import your database to TidyClub.
Get in touch!
Thank you to everyone for the interest and messages we have received, please feel free to get in touch with us at email@example.com if you need any other help, information or to give us feedback.
We look forward to seeing you soon!
A place for best
I was having a discussion with a Junior Australian Rules Football Club President the other day and he was telling me about the committees debate of membership fees.
There’s always a spot for the best in the market. Not necessarily the club that charges the most, but the one that most ideally suits the needs of those that care.
If the club was to discount their fees more they could possibly attract more players, but it would then not be able to afford the same level of new footballs and training equipment.
It’s easy to get lost in the chaos of mediocre, of discount and cheap. But if you’re the best, among the people who care to find and talk about the best, no market is too crowded.
The hard part is figuring out what ‘best’ means. In this case, the club decided to keep the fees where they were and not sacrifice other parts of their club.
We made quite the milestone last week with now 2000 users on the TidyClub platform and plenty more interacting with it through buying tickets, memberships or reading meeting minutes. We’re lucky enough to have groups from all corners of the world including South Africa, Finland, USA, Belgium, Austria, Singapore, India, Australia, New Zealand and many more countries and despite the great geographic disparity and different languages we all share a common goal of easing the administration burden and getting back to enjoying the club or association.
We love hearing your feedback, both positive and negative. Treasurers telling us they are back to enjoying their role is blissful for us and we warmly invite to continue talking to us via Twitter, Facebook, or email
Balance is everything #ACOPEN #SUP #yoga #americascup (at America’s Cup Village)
Many people, when they get voted onto the committee do either one of two things. They maintain the status quo continuing the less than adequate system holding their breathe until the next person can come. Others come in with grandiose ideas with rigid timelines, engineer-type approach to things.
However there is another approach, where one can still build something, but in a gradual and organic fashion so that it won’t fall down quickly.
The best volunteer driven clubs are like a good farm or garden. They need to have a long term outlook, and tendered to regularly. They endure over a long period of time even when those around them shift. They gain a personality reflecting the community that drives them. When the people who run them move on or fade away the next generation can continue to plant and nurture and grow again.
Building your group on the fundamentals, rather than looking for a quick fix is integral to building a long term sustainable group.
Grow on the right building blocks so when it comes time to handover to the next generation they can continue the work with piece of mind on strong and firm building blocks and knowledge.
A Club President Manifesto
10) Always get the full story before making a decision.
9) It’s incredibly easy to ‘flip the switch’ and start writing people off after a few bad experiences. Resist at all costs. You were bumbling once too. You made poor decisions. You learn and grow, and so does everybody else.
8) Sweep up the crumbs. Wipe the tables. Turn off the lights. Plug the holes that need plugging—even if it’s menial, even if nobody will know you did it. Do it in service of the product, the company, and this wondrous, magical thing you are all building together. But be weary if you find yourself doing it daily…
7) Recognize you can’t do everything. Close your eyes, fall backwards, and learn to trust.
6) Clearly, there is a more efficient way to do the things you do. How? Ponder that on your daily drive home.
5) Figure out which people rely on you and how you can help them be self-sufficient. You may feel important having a monopoly on salmon provisions, but if the whole village learns how to fish, it’ll free you up to do something else. Like figuring out how to grow wheat. Or how to domesticate those cute wolf-pups.
4) Don’t say anything if it’s not actually contributing to the discussion. Your voice is not so melodious that it absolutely must be heard.
3) Making the best decision is not as important as putting in the right processes to ensure that the best decisions get made.
2) Dole out thanks and encouragement like you dole out opinions.
1) Above all, this: never, ever get in the way. It’s better to twiddle your thumbs and squint up at the clouds than to obstruct progress for the sake of that stupid, childish thing called ego.
Sports and Web 3.0
Sports and recreational clubs at all levels from local to state to national are still cautioustly adotpting technology, members are still online and offline, and the community still views sports clubs from a one dimensional perspective. But the world is evolving past that…quickly and while sports just start to catch up with 2.0 we’re moving to 3.0. So what is 3.0 and how will it change your sports club or administration.
This new table built by Dr. John Moravec
details the evolving way we’re all learning, trying out technology, and growing as a community. Essentially, we’ll reach a new state of web skills when we reinvent technology tools to better enhance our personal learning. While the table refers to teaching and education it is obviously only a short jump to similar community organisations. We will be at 3.0 when community clubs are everywhere and not viewed as places to throw a ball with limited interaction and broader acknowledgement, understanding and interaction from the community.
The above table obviously refers to Teachers and education. But you can see how we would tailor it to sports. Through utilising an administration backbone that would allow pluggable User Interfaces (UI) and in turn User Experiences (UX) an entirely new view on funding, resources, volunteers and overall administration starts to take place.
Do you agree with the descriptions in this table? What is being left out of the web 3.0 discussion right now? How long will it take to reach this new level of supposed understanding? Will we ever actually make it?
#miamiheat #lebronjames #nbaplayoffs .. I’m just sharing the wisdom from a NBA vet.. #4xNBAworldchampion by @johnsalley http://bit.ly/11iEAjF