Al Bentley has had a range of roles with the Windsurfing WA Association and after much frustration and many volunteer hours they finally found an easier solution. TidyClub Club software.
The role of data in sport
When dealing with Australian Sporting Associations it is noticeable that they could be doing much, much more with the funding they receive from State or National governments. It could be getting directed to specific regions and clubs based on insightful, grassroots data rather than gut instinct.
But data isn’t being collected because the systems in place are woefully inadequate or built for national bodies rather than local bodies where the data gets fed in from.
Data should do three things:
- Confirm or disprove what sporting associations are already thinking.
- Make the sporting bodies ask the right questions.
- Cause the sporting bodies to act on what is discovered.
Whilst the federal government continues to provide blanket funding to sporting bodies who don’t have appropriate data and governance systems suitable for all levels of sport it will continue to be wasted.
One size does not fit all. Pluggable APIs, pluggable UIs, pluggable UXs are all required. Australian Sports needs to get smarter with the data they’re not collecting. It will help the competitors, the high-performance athletes, the volunteers, the supporters and other stakeholders at all levels.
This is big picture thinking that is simply not being done, and not even being discussed which is sadly to everyone’s detriment.
Yesterday I met someone from a club who held a committee meeting that went 4.5 hours… the only reason they finished was because it was midnight and people were falling asleep…but they still hadn’t finished the meeting.
Let’s get serious about this. You will never attract or retain committee members if their commitment is 4.5 hour meetings and equally time sapping tasks.
If you’re using TidyClub you’re in luck as we have allowed for these types of things with our meetings. Here is how you will solve it.
- Print out list of outstanding tasks.
- Ensure Meeting Agenda and outstanding tasks has been circulated before hand - so people can prepare.
- Ensure Minute Taker is following our Meetings format where things can only be one of the following. This ensures that an action item has been achieved for each discussion point. Move on as soon as it has been described.
- Task Item
- To-Do Item
- General Information
- A Decision
- Schedule 5 minutes for each item. If items go beyond 4x this (this should be a rare occurrence) schedule a time for another discussion outside of the meeting.
- Delegate a time-keeper. They are responsible for ensuring that time limits are not broken. They need to be bold, brash and unforgiving of abuse of time.
- A meeting goes for as long as it has to… do not publish an end time on a meeting.
- Minute Taker can instantly send well formatted minutes to all participants and apologies at the conclusion of the meeting.
- Don’t invite everyone on the committee if everyone on the committee isn’t required.
Your committee will be happier as they know why they are there, they can see the progress skip along quickly and they are more likely to attend again as they know if people are prepared they don’t get bogged down on issues.Try it. You’ll see.
Many clubs achieve great things off the field (which usually result in great on-field things). Finding a great sponsor, recruiting an excellent coach, attracting better players, finding more volunteers.
My question for you and the club is does this happen in a club because of the structures, tools and methods your club has put in place or despite it? It’s probably a bit of both, but imagine what would happen if you amplify the positive side of things!
Ausport Commission making some huge announcements. Fantastic to see!
Stagnation is common in business, clubs, and any organisation which has a manager or someone giving directions. They’ll produce a winning formula and more than likely then fall into a routine, and stick with it. This is good for the immediate future of a club, and it may well build the foundation for the long term benefit of the club. But unless they step away, no one will understand what is required and how to do it.
Stepping away doesn’t meaning leaving altogether. It may mean you sit on an advisory board to the club, it may mean that you sit in on committee meetings to lend advice when asked, or be there when others fall into potholes, either way you’re still available.
This is important for those that secede you. Those that participate in the club will get the message that this place is so good, that even the ex-President wants to stick around. It facilitates the sort of message you want your club to broadcast in the loudest possible terms.
Getting your volunteers on board, to help your club achieve things can be tough. Taking a moment to reflect on how you do this can be overly beneficial.
At TidyClub we are strong believers in increasing the level of transparency within your committee and broader member base. Firstly so everyone knows that things are happening in a legitimate fashion, but secondly and just as importantly is to help with on-boarding your members to the mission the club has before it.
Now the question is do you persuade or do you convince…and there is a difference.
Engineers convince. Marketers persuade. Persuasion appeals to the emotions and to fear and to the imagination. Convincing requires a spreadsheet or some other rational device. Now what if you have both?
It is far easier to persuade someone after they are already convinced, when they have the facts before them. But you must have both to make wonderful things happen.
Luckily you have TidyClub!
Take a step back, I know you don’t want to, I know that this makes up your weekend, and the success of the club depends on you being there, but set up and empower people, make them and the rest of your club understand each others roles, and then move away. They will stand up, they have no choice, or others around will tell you otherwise anyway, in which case you take alternative actions.
By having others stand up around you, and take off most of the burden from your shoulders, you are producing a stronger club that will be more inclined to be better, to come up with their own ideas, and it won’t all fall in a heap when you do eventually resign… which you will do… one day.
Introducing our newest segment, Club Talk.
We spoke with Genevieve Faulkner about the in’s and out’s of running a club. Genevieve is the Head Coach of the Australian Representative Ice Skating Team. Each month we’ll speak club to club presidents, leaders, or anyone involved with running clubs and not-for-profit organisations.
At TidyClub we believe feedback is essential in crafting our platform to meet the needs of clubs. A club that is like a well-oiled machine is easier to take places with the additional benefits of attracting more members and volunteers. If you haven’t already, sign up for free and see what TidyClub can do for your club.
Also, don’t forget to subscribe to our YouTube channel for the next Club Talk!
Transparency is good business.
Transparency is good business. If the people involved in the club know and understand why the sponsorship drive is so important, or why a club can’t give away free t-shirts, they may be more likely to give you a hand.
A few suggestions to increase the transparency could be;
- Produce an organisational chart, insert the names of those in the positions, and print it out into a poster size document and put it on the wall in your club rooms.
- Give them an idea of costs, by advertising how much insurance costs are, how much the canteen costs to run, or the new equipment is to purchase.
- Start including other non-committee members on committee like actions, get more people involved. The more involved, albeit in a third party fashion the more awareness there will be of the sheer quantity of effort involved.